How To Become A Notary In Michigan

Becoming a Notary Public in Michigan allows you to serve your community by verifying signatures and administering oaths. This guide provides an overview of the requirements, application process, and responsibilities.

Eligibility Requirements to Become a Michigan Notary Public

Before you begin the application process, ensure you meet the following eligibility requirements:

• Age: You must be at least 18 years old.
• Residency: You must be a resident of Michigan or maintain a principal place of business in Michigan.
• Language Proficiency: You must be able to read and write English.
• Criminal Record: You must not have been convicted of a felony within the past 10 years.
• Disqualifications: You must not have had your Notary Public commission revoked in any state.

The Michigan Notary Public Application Process: Step-by-Step

The application process involves several key steps. Follow these instructions carefully to ensure a smooth and timely approval.

Step 1: Complete the Notary Public Application

The application form is available on the Michigan Department of State’s website or at any Secretary of State office. The application requires you to provide personal information, including your:

• Full legal name
• Residence address (or principal place of business address if you are a non-resident)
• Mailing address
• Date of birth
• Social Security number
• Contact information (phone number and email address)

You’ll also need to answer questions regarding your criminal history and any past revocations of a notary commission. Answer these questions honestly and completely.

Step 2: Submit the Application and Pay the Application Fee

Submit the completed application, along with the required application fee, to the Michigan Department of State. As of late 2023, the application fee is $10. You can submit the application online or by mail. Check the Michigan Department of State website for the most up-to-date fee information and accepted payment methods.

Step 3: Background Check

The Michigan Department of State will conduct a background check to verify your eligibility. This may involve checking criminal history records and other relevant databases. Be prepared to provide any additional information requested by the Department of State to facilitate the background check.

Step 4: Receive Your Commission Certificate

If your application is approved and the background check is cleared, the Department of State will mail you a Notary Public Commission Certificate. This certificate confirms your appointment as a Notary Public in Michigan and authorizes you to perform notarial acts.

Step 5: Take the Oath of Office

Within 30 days of receiving your commission certificate, you must take the oath of office. This oath is usually administered by a county clerk or another individual authorized to administer oaths. Contact your local county clerk’s office to schedule a time to take the oath. You will need to bring your commission certificate and valid identification.

Step 6: Obtain a Surety Bond

Michigan law requires Notaries Public to obtain a surety bond. The bond protects the public from any financial loss resulting from errors or misconduct on the part of the Notary Public. As of late 2023, the required bond amount is $10,000.

You can purchase a surety bond from a licensed surety company. The cost of the bond is a premium, typically a percentage of the total bond amount.

Step 7: File Your Oath and Bond with the County Clerk

After taking the oath of office and obtaining your surety bond, you must file these documents with the county clerk in the county where you reside or maintain your principal place of business. The county clerk will record your oath and bond, making your commission official.

Step 8: Purchase Your Notary Seal and Journal (Optional but Recommended)

While not mandated by law, it’s highly recommended to purchase a notary seal and maintain a journal of notarial acts. The seal is used to authenticate your signature, and the journal provides a record of your notarial acts, which can be helpful in case of disputes or legal challenges.

Responsibilities of a Michigan Notary Public

As a Notary Public, you have a responsibility to perform your duties with integrity and accuracy. Key responsibilities include:

• Verifying Identity: You must positively identify the person signing the document. Acceptable forms of identification include a driver’s license, state-issued identification card, or passport.
• Witnessing Signatures: You must witness the signing of the document.
• Administering Oaths: You may administer oaths and affirmations.
• Completing Notarial Certificates: You must complete the appropriate notarial certificate, including the date, your signature, and your official seal.
• Maintaining Records (Recommended): Keep a detailed journal of all notarial acts performed, including the date, type of document, name of the signer, and type of identification presented.
• Following Michigan Law: Adhere to all Michigan laws and regulations governing Notaries Public.

Pro Tips for Aspiring Michigan Notaries

• Take a Notary Training Course: Although not required, consider taking a Notary Public training course. These courses provide valuable information about Michigan Notary law and best practices.
• Understand Your Limitations: Know what types of documents you can and cannot notarize. Avoid providing legal advice.
• Keep Your Seal and Journal Secure: Store your notary seal and journal in a safe place to prevent misuse.
• Stay Updated on Changes in the Law: Notary laws can change. Subscribe to updates from the Michigan Department of State and other reputable sources.
• Obtain Errors and Omissions Insurance: Consider purchasing errors and omissions (E&O) insurance to protect yourself from liability in case of a mistake. This is separate from the surety bond, which protects the public.
• Renew your Commission On Time: Don’t let your commission expire! Start the renewal process well in advance of the expiration date.

Costs Associated with Becoming a Notary Public in Michigan

Here’s a breakdown of the typical costs involved. These prices are approximate and subject to change.

Continuing Education and Commission Renewal

Your Notary Public commission in Michigan is valid for six years. To renew your commission, you must complete a renewal application and meet the same eligibility requirements as the initial application. The renewal process is similar to the initial application, including a background check and taking the oath of office. You should receive a renewal notice from the Department of State before your commission expires.

By following these steps and adhering to the responsibilities outlined in this guide, you can successfully become a Notary Public in Michigan and provide valuable services to your community.

Frequently Asked Questions

How much does it cost to become a notary public in Michigan?

The total estimated cost to become a notary public in Michigan ranges from $100 to $210. This includes the application fee ($10), surety bond premium ($50-$100), oath of office filing fee ($10-$20), and the cost of a notary seal and journal (optional).

How long does it take to become a notary public in Michigan?

The time it takes to become a notary public in Michigan varies, but it generally takes 4-6 weeks. This includes the time for application processing, background check, receiving your commission certificate, taking the oath of office, and obtaining your surety bond.

Is it difficult to become a notary public in Michigan?

Becoming a notary public in Michigan is a straightforward process, but requires attention to detail. The key steps include meeting eligibility requirements, completing the application, passing a background check, and obtaining a surety bond.

Do I need to take a training course to become a notary in Michigan?

No, a training course is not legally required to become a notary public in Michigan. However, it is highly recommended as it provides valuable knowledge of Michigan notary law and best practices.